You can control which files are backed up by simply selecting or deselecting the files in the Backup Set tab. However, if you want finer control, you may want to create rules.
Three types of rules specify the files to back up:
Locked Rules (You cannot change these rules; they are created by the Connected Backup service administrator. Locked Rules take precedence over all other rules.)
User-Created Rules (You can modify these rules. User-created rules take precedence over unlocked rules.)
Unlocked Rules (Although you cannot change these rules, they are lowest in the precedence. You can create a user-created rule and overrule an unlocked rule.)
You can create a rule from scratch or copy an unlocked rule, paste it to the user-created rules, and modify it.
In the following examples, unlocked rules cause all media files to be excluded from backups (this is shown in Figure 1 Wave File Deselected where the WAVE Audio file, 1 Voice Mail, is deselected). Throughout this example, the user creates a rule to make an exception and cause the system to back up this specific .wav file.
Figure 1 Wave File Deselected
Click the Backup Set tab if you don't see the Backup Set window. If you see a "Scanning" icon in the lower left corner and question marks in the boxes to the left of your folders, wait a few seconds to allow the system to finish scanning your folders.
Select Tools>Advanced Rules.... The Advanced Rules window appears.
Figure 2 Advanced Rules in the Tools Menu
On the Advanced Rules window, select User-Created Rules.
Figure 3 User-Created Rules in Advanced Rules Window
Click New. The New Rule window displays.
Figure 4 New Button on Advanced Rules Window
The Category options for a new rule are User-Created Files and Exclusions. To include a file (or a kind of file) set the Category to User-Created Files. To exclude certain files (or kinds of files), set the Category to Exclusions.
In this example, to include the .wav file, set the Category to User-Created Files.
Figure 5 New Rule Window with Category Set to Include User-Created Files
Type in a Rule Name. The name allows you to keep track of your rules. (This is for your convenience. This name is not used by the system.)
Figure 6 New Rule Window with Rule Name Specified
Specify the files you want to include in the backup. To include a specific file, type in the File Name.
If you wanted to include more than one file, you could:
Figure 7 New Rule Window with File Name Specified
Click Save. The rule appears in the User-Created Rules window.
Figure 8 User-Created Rules Window with New Rule
You may want to click the up and down arrows 
to control the order of the rules. Rules are applied in the order displayed: top to bottom. The top rule takes precedence over all the rules below it.
Click OK. The file is selected. This is shown in Figure 9 where the WAVE Audio file, 1 Voice Mail, is selected. The Agent will begin scanning.
Figure 9 Wave File Selected
When the Agent is finished scanning, click Back Up Now to back up your files using your new rule. In this example, although all other media files are excluded, the one file listed will be backed up.
An alternate, faster, method of creating a rule is to copy an unlocked rule, paste that rule into the user-created rules, and modify the rule.
Click the Backup Set tab if you don't see the Backup Set screen. If you see a "Scanning" icon in the lower left corner and question marks in the boxes to the left of your folders, wait a few seconds to allow the system to finish scanning your folders.
Select Tools>Advanced Rules.... The Advanced Rules screen appears.
Figure 10 Advanced Rules in the Tools Menu
On the Advanced Rules window, select Unlocked Rules.
Figure 11 Unlocked Rules in Advanced Rules Window
Select a rule to copy. (Select the rule that's closest to the rule you'd like to create. In this example, the user selects an exclusion of multimedia files because the user wants to include a multimedia file.)
Select Copy.
Figure 12 Copy on the Advanced Rules Window
Click User-Created Rules on the Advanced Rules Window. The User-Created Rules Window displays.
Select Paste.
Figure 13 Paste
The new rule appears in the Advanced Rules Window.
Figure 14 User-Created Rules Window with Pasted Rule
Select Edit.
Figure 15 Edit on the User-Controlled Rules Screen
The Edit Rule Window displays.
Figure 16 Edit Rule Window
Change the Category to User-Created Files. (This changes the rule to include files in the back up rather than exclude files.)
Figure 17 User-Created Files in the Edit Rule Window
Delete the Rule Name and replace it with a name that describes your new rule.
Figure 18 New Rule Name Entered in the Edit Rules Window
Specify the files you want to include in the backup. To include a specific file, type in the File Name and deselect Extensions.
If you wanted to include more than one file, you could:
Figure 19 File Name Entered in the Edit Rules Window
Click Save. The rule appears in the User-Created Rules window.
Figure 20 User-Created Rules Window with New Rule
You may want to click the up and down arrows to control the order of the rules. Rules are applied in the order displayed: top to bottom.
Click OK. The Agent will begin scanning.
When the Agent is finished scanning, click Back Up Now to back up your files using your new rule. In this example, although all other media files are excluded, the .wav file listed will be backed up, as shown in Figure 21.
Figure 21 Wave File Selected
