Managing Your Profile in the MCommunity Directory
S4380 March 2013
This document describes how to find and change information in your profile in the MCommunity Directory via the web. Your directory profile contains information about how to contact you and more that is related to your affiliation with the University of Michigan.
Table of Contents
TIP: If you use Internet Explorer 7 or 8, you'll need to adjust some IE settings to be able to see any changes that you make to your profile or groups.
TIP: Most changes you make to your MCommunity Directory profile or groups take effect immediately or within a couple of minutes. Some changes, particularly those that must get to multiple systems, may take longer. When will my MCommunity changes be made?
Viewing Your Directory Profile
Log In to Change Your Profile
Choosing How Much Information to Show in Your Profile
What's In Your Profile to Start
A standard person profile (one that has not been customized by its owner) displays this minimal public information:
Faculty and staff profiles include this additional information:
Student profiles include this additional information:
Use Viewable By Menus to Hide or Show Some Information
Whenever you see a Viewable By menu next to a piece of information in your profile (these are visible when you are editing the information), you can select who can see that information. The Viewable By menus look like this:
There are three options for who can view the information:
Students Can Request Non-Disclosure of Directory Information
Students can have everything but their uniqname hidden in their MCommunity profile by requesting non-disclosure of directory information from the Registrar's Office on their campus. This restricts what information the university can release no matter how it is released. For example, it restricts what information university telephone operators can give out and what university offices can provide to potential employers and others.
Questions or Concerns About What's In Your Profile?
If you have questions or concerns about the information displayed in your MCommunity profile, the ITS Service Center can help. If more information than you want is displayed, or if not enough information is shown, the Service Center can assist.
Updating Contact Information (Address, Phone, and More)
Other Information About You
Information on the right side of your profile that you can edit has an Edit link next to it. Click the Edit link to edit the information.
Type a message that will be sent automatically to people who send you e-mail. Remember to turn on the Away Message feature when you want to start having the message sent—and to turn it off when you want the automatic replies to stop being sent.
There are a few things you should know about using the MCommunity Away Message:
ATTENTION EXCHANGE/OUTLOOK E-MAIL USERS! If you use the ITS Exchange E-Mail and Calendaring Service, you will want to use the vacation/out-of-office feature in your e-mail program. Mail sent from one Exchange user to another does not leave the Exchange system. As a result, it does not go through the MCommunity Directory and therefore does not trigger the sending of the MCommunity Away Message.
Title and Affiliation
These come from your official university record and must be corrected there rather than in MCommunity.
Students who have requested non-disclosure of directory information from the Registrar's Office will not have a Title and Affiliation section in their profile.
Also Known As
The Also Known As section of your profile contains a list of names that others can use when searching the directory for your entry. For example, if your name were Barbara Jensen, you might also want people to find you as Babs Jensen. Also Known As names must be some form of your real name and include your surname/last name at the end.
If your university record is stored in Wolverine Access, you can set a preferred name there, and it will appear in your list of Also Known As names; your preferred name will also be used at the top left of your profile.
To get other names added or removed, contact the ITS Service Center.
Share information about yourself such as your research, academic, or work interests. There's also a place to list your favorite beverage.
You can type whatever text you want for your notice. One possibility is to let people know how you want to be contacted (for example, "Phone my assistant at xxx-xxxx to schedule an appointment with me").
Proxies are people who can edit the information in your directory profile just as you can. For example, you might want your administrative assistant or another staff member to be able to set an away notice for you or update other information in your profile. Proxies can be anyone with a uniqname and their own MCommunity Directory profile. Proxies log in to the directory with their own uniqname and password to access your profile.
Proxies are not listed in your public profile, so you do not have the option to select who can see them. Only you (and your proxy) can see them, and you must be logged in to do so.
Share URLs to web sites relevant to your academic, work, or personal life.
SOCIAL MEDIA TIP: You can use links in your profile to let people know where to follow you or to get in touch with you via social media if you wish. For example, you might include links to your profiles for such social media as these:
Use Guest View to See How Others See Your Profile
To see the view of your profile that people who are not logged in see, select Guest View from the menu near the upper right corner of your profile.
Your Profile Settings (Mail Forwarding and More)
When e-mail is sent to you at email@example.com, the mail system checks the directory to find out where, exactly, to deliver your mail. The items under the Settings tab control aspects of the delivery of your e-mail.
Visit ITS's Information System to obtain ITS computer documentation and other resources. A list of relevant documents follows:
The ITS Service Center provides a variety of computing help resources.
For further help with this or any other topic, call 734-764-HELP  or submit an online service request.