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U-M Box Best Practices for External Users

U-M welcomes external users! One of the best features about having a U-M Box account is the ability to invite anyone to collaborate. They don't have to be on campus or even have an existing Box account of their own. Use the following practices to get the best experience for collaborating with external users in U-M Box.

For the external collaborator

Get a Box account and share your account info with your U-M organizer

When you receive an invitation to collaborate, follow the link in the email to access the shared folder

Work in Box

For U-M Box users inviting external collaborators

TIP: For easiest access, ask your collaborators to set up their Box account before you invite them. Send your collaborators a link to this document so that they know what to expect and how to work with your U-M Box content.

Working with External collaborators

Once you are collaborating in Box, working together is no different from working with people at U-M.


All collaboration in U-M Box is done at the folder level.

Sensitive Data

Shared U-M Box accounts are permitted for many types of sensitive data. This allows you to share sensitive data with appropriate collaborators wherever they are. You are responsible for making sure that you only invite others to collaborate who have need and authorization to that data. For more information regarding sensitive data, see:

Do not store sensitive data in folders outside of U-M Box unless you have verified the account owner's security assurances.