Note that Box Sync is not available for Shared accounts. However, folders in shared accounts can be synced by individual accounts that are invited as collaborators with editor or co-owner permissions.
While you can log in to the shared
Because there are only a few activities that require being logged in as owner, you can do most of the shared account management from your individual account as co-owner of the shared account. There are a few activities that require being logged in as owner.
See, manage and create folders at the root of the account, including folders that have changed ownership from individual to shared account
Invite collaborators with invitation coming from the shared account and not the co-owner
Transfer ownership of a folder to another account (e.g. individual account)
Configure the notification settings for the shared account
Open a Chrome incognito window or a different browser.
Go to box.it.umich.edu
Enter the name of the MCommunity Group account (e.g. its-opscon)
Enter the account’s UMICH password
Note: if you have a Box shared account created before August 1, 2016, and you do not have a UMICH password, contact the ITS Service Center.
There are are two ways to change box ownership, Move Folder and Change Folder Owner.
Users can also use the following method to move content between accounts:
Create (or ask the account owner to create) a folder in the account that you will be moving files to (the destination account). ITS recommends creating a folder specifically for moving documents (e.g., "Files from uniqname"). You can also use an existing folder, such as the standard shared folder.
Make sure the account that currently contains the files you want to move (the source account), has been invited as a collaborator with editor permissions to the folder created in step 1 in the destination account.
Log in to the source account (e.g., your
Use the checkboxes to the right of the file names to select the files and folders that you need to move to the "Files from uniqname" folder within the destination account.
Note: Use the checkbox at the top to select all files and folders.
Tip: Use the advanced search in Box to more easily find the folders or files that you want to move. searching for all files that you own.
To move the files, click the Move/Copy button (looks like a stack of papers).
From the menu that appears, select the folder you want to move files to (e.g., "Files from uniqname"). Note: If you are moving files to a personal Box account:
Files must be smaller than 250 MB. If you wish to keep a file larger than 250MB, download it to your computer.
If you need to retain access to collaboration folders or files, ask the owner to invite your new personal Box account.
Click Move to move the files from the source account to the new folder. These files now belong to the owner of the destination account. The source account will have editor privileges to the files as long as you have access to that account.
Note: Only move files and folders that you own. Disable Box sync on folders that you would like to move.
Click on the appropriate folder. You must be the Owner of the folder.
Click on the Collaborator's name in the list of Collaborators in the right pane of the folder.
Click the Role drop-down and click Owner.
You will see a pop-up window where you will need to confirm this action. Click Okay to confirm.
Note that changing folder ownership to a Shared Account causes that folder to appear as a new top level folder in the account. To place the folder inside the standard shared folder, use the method above.
By default, notifications are on for a new
To change account notifications, log in as the account owner and use the Notifications tab in the Account Settings. This way individual collaborators can control the level of notifications they receive on the shared folder.
The standard shared folder is set up on account creation to provide you with the simplest way to manage your shared account. Co-owners are automatically assigned and more co-owners can be added and removed by current co-owners, allowing for great flexibility.
Keep in mind that even though you are conveniently managing the contents of the folder from your individual
Invite collaborators to the standard folder. Then, by creating a sub-folder structure within this folder you will present an organized view of the files to your collaborators. Permissions applied to a folder apply to all files and folders within it. You can add new collaborators to subfolders without giving access to the parent folder, but keep in mind that the sub-folders shared in this way will appear at the root of your collaborator's
Most activities can be done as the co-owner of the shared account standard folder. This is the simplest way to manage your shared content. For activities that cannot be accomplished as co-owner:
Open a Chrome incognito window
Navigate to box.it.umich.edu
Log in with the MCommunity group name and UMICH password (contact the ITS Service Center if you need your password reset)
See Owners and Co-owners for more information.
To maintain the security and privacy of the data, remove collaborators when they no longer need access to files or folders. This is particularly important when people move on and no longer have responsibilities that require access to the files. Removing users as collaborators on shared
While Box sync is a convenient way to access your own files stored in Box on your desktop, it is not recommended for shared accounts such as these. Multiple users syncing the same collection of files increases the possibility of problems with sync.
Multiple co-owners ensures that when a co-owner should no longer have the authority to manage the files in a shared
Use your Shared
Distribute files to classes and student organizations
Add your class roster or a student organization as collaborators to a folder, or, provide them with a link to download files from a folder. There are multiple permission levels on folders so you have options!
Coordinate an event
Embed a folder with event materials on the event website. Coordinators of the event can continue to collaborate in the
Work on an important project with a group and get the feedback you need from another group
Create a collaboration folder to bring together the project files you need for that important group project for students or colleagues. With
Collaborate with others outside of campus
It's all in how you share a file! Share your
Share the file that is too large to send over email
There's no need to stress about how to email that large file to your co worker. Instead, upload it to your
Save class or meeting notes, photos, and video taken right from a mobile device
If you use your tablet to take meeting or class notes and your iPhone for photos and videos, you can upload those directly to your