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As we announced in March, Box recently redesigned Preview in the Box web application. Along with that redesign, Box is also modifying the way users leave comments. In the new interface, users who can view and add comments have that ability from Preview mode only. Comments can no longer be added directly from the sub-folder and "all files" pages. Users can leave a comment on a file by clicking the comment bubble icon, which will open Box Preview and provide access to Comments and Tasks.
Check out the before and after experience for comments in Preview.
The M+Box team is very happy to announce the winners of the M+Box 50K Contest:
Case studies of the top three winning submissions and honorable mentions will be posted to the the Case Studies section of the M+Box site over the next several weeks. In addition to bragging rights, the top three winning entries will also receive some great Box SWAG and a Computer Showcase Gift Certificate.
We received 39 outstanding entries. Our judges from the ITS Collaboration Services team and the Collaboration Services Advisory Group had a difficult time narrowing the field down. We will post the winners on our contest site page soon. We are also planning a follow-up article in the May issue of the Michigan IT CIO Newsletter.
A sincere thank you to everyone who took part in the contest! We appreciate your ongoing support of M+Box at U-M.
M+Box by the numbers as of March 27, 2015
Do you have a cool way that you or your unit uses M+Box?
M+Box recently hit 50,000 active accounts and we're celebrating! Use this form to describe a clever way you've used Box or how it's made it easier for you to get work done. (NOTE: You must be logged in with your UMICH [level 1] account to access the form.) We'll write up the best examples and feature them in the Case Studies section of the M+Box site.
But wait... there's more...
In addition to bragging rights, you could also win some awesome Box SWAG and a Computer Showcase Gift Certificate:
(NOTE: If you have already submitted a case study you can still enter using the same example. Please provide any updates or new information that might be of interest to users.)
The deadline for entry is Wednesday, April 22, 2015
Before submitting an entry be sure to visit our contest page on the M+Box site to find out about eligibility, judging criteria, announcement of winners, and more.
On Wednesday, April 8, ITS made a change to M+Box that automatically adds @med.umich.edu email addresses to accounts that
If your account fits the description above, you will receive an email from Box (email@example.com) saying "Email successfully added to your Box account" the first time you login to M+Box with Single Sign On. No further action is required.
The primary email address for all M+Box users will always be @umich.edu. It is the address you will use to login, the address collaborators will see and where all Box notifications will be sent. However, this change allows colleagues to send invitations to collaborate to @med.umich.edu email addresses as well.
In the last few days, some Med M+Box users might have also received an email stating "Email address removed from your Box account." This message resulted from issues that arose as ITS was implementing the change and does not require any action from the user. See the ITS status page for details.
We believe this change will make using M+Box easier for members of the U-M Med community. Please contact the ITS Service Center if you have any feedback, questions, or concerns.
Here is what happened in March:
M+Box reaches 50K active users and celebrates with a contest. M+Box recently reached a huge milestone and decided to celebrate with a contest and prizes. For more information, and to submit for the contest, see Help us celebrate! M+Box reaches 50k active users.
Redesigned Preview in Box Web Application. Box has redesigned the content Preview interface in the web application and the Box Embed widget. Here's what it will look like.
Box Edit v3. Box is releasing a new version of Box Edit to address issues that could arise due to Google phasing out the Netscape Plug-in API (NPAPI) in newer version of the Chrome Browser. For more information, see New Version of Box Edit.
Print your Box Notes. Box added a print menu and improved table columns in Box Notes. If you aren't using Box Notes, now is the time to start.
Large Folder Improvements. Box implemented proactive error messaging that warns a user who attempts to move or copy a large number of folders. Box also plans to implement a warning to users who attempt to delete a large number of folders. The warning will alert the user that the request cannot be accommodated. The Box Web app UI and API will return immediate acknowledgement of the user's operation and provide a way to query for the ongoing status.
Box for iOS 3.6.3. This update includes the ability to insert images into Box Notes and supports grey folder iconography to indicate externally-owned folders. Following up on the enhanced Box for Office 365 integration announced last month, this release also includes a concurrent editing notification when a user overwrites a collaborator's changes to a file.
Update to Download Progress UI in Box Web Application. Box has started to stream content downloaded from the Web application in a zipped package, which changes the download progress UI. The new UI will show the number of files downloaded rather than the amount of data downloaded. See the new experience.
Improved URL for Box Notes. Box will shorten Box Notes URLs and allow users to bookmark and share those URLs directly from the browser address bar. Existing Box Notes URLs will continue to be backwards compatible and redirect to the new style. Additionally, Box Notes URLs will no longer expire and require refreshed pages to access the latest version of a Box Note. Check out a side by side comparison.
We've recently added the free Box University courses to the Collaboration Training & Event Calendar. Be sure to check out the calendar and register for one of the free courses.
Keep in mind that the times you'll see when actually register for classes are Pacific time zone.
We've recently added the Best Practices for External Users page to M+Box to help our users ensure success when inviting external collaborators. Take some time to review this page and in order to help those you collaborate with know what to expect from you and from Box. Also check out the new Box Notes video posted on the front page of M+Box to learn more about simultaneous editing in Box Notes.
Box will be releasing a new version of Box Edit to address issues that could arise due to Google phasing out the Netscape Plug-in API (NPAPI) in newer versions of the Chrome Browser. Existing Box Edit applications will auto-update to v3. The new version of Box Edit will not impact existing functionality or change expected behavior. For more information on Box Edit, including links to the new installers for Mac and Windows, read this overview and FAQ from Box.
MiWorkspace Mac users should have been prompted to update and can also choose to install the updated version at any time through the Managed Software Center. MiWorkspace Windows users with Box Edit installed will be updated automatically when the new version has been packaged and tested. Other Windows users who would like to get this software on their machine can submit a request via the ITS Service Center.
M+Box recently reached a huge milestone: 50,000 active accounts! What better way to celebrate than to give away some great prizes including Computer Showcase Gift Certificates and cool Box SWAG?
Interested? Use this form to describe a clever way you've used Box or how it's made it easier for you to get work done, whether by yourself or when collaborating with others. (NOTE: You must be logged in with your UMICH [level 1] account to access the form.) Each entry must describe one application of M+Box. If you use it in several different ways, please submit a separate entry for each application or use case.
Eligibility: Current U-M students, faculty, and staff are eligible to participate, including temporary employees. (NOTE: Bargained-for staff may enter and receive Box SWAG, but are not eligible to receive gift certificates.)
Deadline for entry: Wednesday, April 22, 2015
The ITS Collaboration Services team and the Collaboration Services Advisory Group will judge entries and select three winners by Wednesday, April 29. We will notify winners directly as well as post their names on the M+Box site and through our other usual communication channels.
Coming later this month, Box will redesign the content Preview interface in the web application and the Box Embed widget. Check out these screenshots for an early look at the Preview changes. You can test the new preview experience in advance by activating the feature. After trying it out, you can deactivate the change if you choose.
The new Preview experience will roll out to everyone in the coming weeks.
Here is what happened in February:
Change to Office PowerPoint in Box Preview: Box is changing how they convert and preview Office document files types to improve the overall conversion quality and speed. This change will mean that users will no longer have the ability to click on hyperlinks in PowerPoint files in Box preview. Box is working on restoring this feature for future use.
Box for Android v3.6: New features include mobile push notifications, bookmark support, support for EMM, iconography support for grey folders that distinguish externally-owned content, improved build uploads and downloads, copy and move operations, and support for password-protected PDFs. For more information, see What's New in Box for Android 3.X.
Box for iOS v3.6: New features include mobile push notifications, bookmark support, and support for EMM. For more information, see What's New in Box for iPhone and iPad 3.X.
Video preview now available: All M+Box users now have the ability to preview videos in Box. For more information, see What File Types Are Supported by Box Preview.
Ability to Lock and Unlock from Box Sync: Users now have the ability to lock and unlock files directly from the right-click menu of the desktop Box Sync application. When a file is locked, all collaborators in the synced folder will see the lock icon in their desktop Box Sync application as well as the Web application indicating the file is read-only. For more information, see How Do I Lock Files While I'm Editing Them.
Usability Improvements to the Box Sync Right-Click menu: Box has added an "Email Box link" option in the right-click menu, along with changing the language of the "Share Box Link" option to "Copy Box link". The "Email Box link" opens a mailto link with the user's mail client with a link to the Box file populated in the email body. For more information on these improvements, see Right-Click Menus.
New Content API Software Develop Kits (SDKs): Box has released two new Python and Chrome SDK's for the Box content API, which can be used to dramatically decrease development time on Box APIs. See SDKs and Tools for more information.
Box Notes Permissions Changes: Box has given Previewers Uploader and Previewers the ability to see Box Notes in read-only mode.
Box has issued an End-of-Life notice for the "All Tags" filter feature in Box to take effect on March 30, 2015. Users will no longer see "All Tags" in the tag filter list or when adding a new tag.
Workarounds for users include having the tag show up in "My tags" when adding or filtering by tags:
For more information on using tags, see Tagging Content in Box.
M+Box by the numbers as of Januray 2, 2015
As you may have read in our January Monthly Updates Box has made improvements to Box Notes functionality. Included in the recent update is more support for tables, version history, and uploading images. Version history changes include a new saved versions ability. Roughly every 5 minutes, or after 5 minutes of inactivity, users can access past versions by hovering over "Saved" in the toolbar and clicking "Show Version history". See Box Notes Overview and FAQ for more information on Box Notes.
Here is what happened in January:
Change to Office PowerPoint in Box Preview: Box is changing how they convert and preview Office document files types in order to improve the overall conversion quality and speed. This change will mean that users will no longer have the ability to click on hyperlinks in PowerPoint files in Box preview. Box is working on restoring this feature for future use.
Changing Shared Link Verbiage: Permission language on shared links is changing from "Anyone with this link" to "People with this link" across the Web application. Box will also be updating the Box mobile application for consistent verbiage. This change will in no way affect existing sharing functionality.
Shared Link Character Increase: Box has increased the number of characters in shared links for added security. Existing shared links will continue to work as expected. New shared links will have 32 random characters moving forward.
Box Notes Support for Tables, Version History, and Images Via Upload: Version history will now include a new saved version roughly every 5 minutes or after 5 minutes of inactivity. Users can access past versions by hovering over "Saved" in the toolbar and clicking "Show Version history".
A new Box course, Box OneCloud Apps for Mobile Productivity, is now being offered on lynda.com. A previous course, Up and Running with Box, is also available. More lynda.com courses about Box should be coming soon.
Faculty and regular staff on all U-M campuses and the Health System have access to thousands of lynda.com courses on business, software, technology, and creative skills at no cost to users. U-M students and temporary staff are not eligible for access. More information about agreement terms and login instructions are available online.
One of our favorite things on the M+Box team is hearing from the U-M community about how they are using M+Box at work, including tips and tricks they've learned. Recently, we got a great M+Box tip from Kellie Brown and Kim Wooton from ITS, who showed us how to suppress change notifications to a Box folder.
Owners and co-owners of a folder can suppress all notifications on a folder by clicking the More Options drop-down next to the appropriate folder on the All Files page (or from within a folder) then click Properties > Email Options.
Once the Folder Properties window options, click the Disable notifications for this folder checkbox to suppress all notifications on a folder. Once selected, no one will receive email notifications about changes to this folder.
This is great knowledge to have as we all know how annoying constant email notification can be. If you've got tips you use with M+Box, please take a few minutes and share with the community. It's something we will all benefit from!
Good news! You can now upload files of up to 15GB into Box, up from the previous 10GB limit. See below for more details:
As we announced in September, Box is ending support for all Box for Office 2007 integrations for Windows users. All Windows users must upgrade to the new version of Box for Office integration before January 31.
NOTE: Box for Office requires Windows 7 or higher, Office 2010 or higher, and administrative rights for installation.