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M+Box Updates

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M+Box by the Numbers: April 2016

5/13/2016

We are happy and excited see GBs stored has almost doubled since last quarter.

M+Box Accounts/Storage/Collaborations Graph

M+Box by the numbers as of April 1, 2016

Active Accounts 60,929 GBs Stored 224,563 Collaborations 342,555

M+Box April Updates: Document Watermarking, Enriching Scholarship, and more!

5/2/2016

Below is the April installment of the M+Box Monthly Updates:

Tip: Did you know? In the sidebar when you are previewing a file, you can choose to assign a task by clicking on the comment icon to the right of the comment box and selecting Task from the dropdown menu. Learn more about Box at Box University.

Editing Files in Box

4/15/2016

The ability to edit Microsoft Office documents within a browser using Office Online (as previously communicated) has been disabled with M+Box accounts. This was done to keep U-M data protected by our contract with Box. We are working with Box to find a way that we can use Office Online with M+Box accounts and will send out another communication once one is in place.

There are still other great ways to edit files you store in your M+Box account. Check out Box Notes, Box Edit, and Box for Office on the Editing Files in Box page to learn more.

For additional questions or concerns, contact the ITS Service Center.

Box Document Watermarking

4/4/2016

Document watermarking provides a visual deterrent to data loss by automatically marking documents with the viewer's email address and timestamp. The watermark travels with the document from preview to download, traceable even when it leaves Box. Folder owners and editors can choose to enable this feature for files or folders.

The watermarking feature is located in the Properties menu for files and on the Folder Settings window for folders.

Box Properties Box Folder Settings

Tip: Did you know? You can create meeting agendas and collectively take meeting notes with Box Notes. Learn more about Box at Box University.

M+Box March Updates

4/4/2016

Below is the March installment of the M+Box Monthly Updates:

  • Bringing Box to Windows 10
    The Box for Windows 10 app is available for use on Windows Phones. Learn more about the app and find documentation on the Box blog.
  • New Box University Resource Site
    A redesigned Box University resource site is available to anyone with an M+Box account!
  • 3D Preview in Box - Beta Feature
    Box is running a 3D preview beta feature. If you are interested in checking it out, email the M+Box team at collaborate@umich.edu.
  • EOL for Box Edit Prior to V3.1
    Box Edit versions prior to V3.1 stopped functioning. Install the latest version of Box Edit.

Box Edit Versions Prior to 3.1

3/24/2016

On March 22, 2016, all Box Edit versions prior to V3.1 stopped functioning. In most circumstances, Box Edit automatically updates itself or prompts you to update when a new version is available. If this feature has been disabled or is not working properly, you may need to install the latest version of Box Edit. (Box released V3.1 back in December, 2015, which included several improvements to Box Edit for Windows and Macs. See the January announcement.) If you use a MiWorkspace supported device and have a version of Box Edit prior to 3.1, submit a request to the ITS Service Center to have the latest version installed on your device.

More information on using Box Edit is available in the Box Community.

Tip: Box Notes is an easy-to-use document creation tool built natively in Box. Learn more at Box University.

3D Preview in Box - Beta Feature

3/7/2016

Have you ever wanted to store 3D file types in Box? Ever want to preview them... in 3D? Well, Box is running a beta feature to do just that. If you are interested in checking it out, email the M+Box team at collaborate@umich.edu.

We'll send you instructions and a guide to start uploading and previewing 3D files. You'll also find a number of sample models to explore. As part of the beta program, you will be able to ask questions, report bugs, and provide feedback.

New Box University Resource Site

3/3/2016

A redesigned Box University resource site is now available to anyone with an M+Box account! There's something for everyone—from the beginner to the more seasoned user:

  • Getting Started with Box
  • What's New In Box
  • Quick User Video Library
  • Course Calendar

Create a custom curriculum and see all the training that you have completed on your own transcript. Take an online class, watch a recording, and more! Get started from your M+Box account's All Files view, and click Get Training on the right, under Support. The direct link is training.box.com. Choose Login with Box and then click Use Single Sign On (SSO) to log in with your UMICH credentials.

M+Box January Updates: Trash page redesign, Microsoft Integration, and more!

2/9/2016

Here's what happened in January:

  • Trash Page: a new columnar layout is separated into two tabs:
    • "Items I Deleted" displays files you deleted (owned by anyone).
    • "Items I Own" displays deleted files that you own (deleted by anyone).
    Set notifications to inform you when a file you own is deleted. Any user with the right permission can delete a file or folder even if they are not an owner.
  • Login Screen: the login screen at box.com is more user-friendly and consistent. To access your UMICH account, click "sign In with SSO".
  • Web Application: These updates streamline the experience while offering tips on effective Box use.
  • Microsoft Integration:
    • Real-time co-authoring (aka simultaneous editing) in Box for Office Online
      Multiple people can edit a file at the same time, like in Google Drive.
    • Accessing and Editing Box content in Office for iOS
      Box can now be selected as a default storage service for Office on iOS.

Box-Microsoft Integration Announcement

1/27/2016

Box announced two major improvements with the way Microsoft Office integrates with Box.

  • Real-time co-authoring (aka simultaneous editing) in Box for Office Online
    You're already able to edit Microsoft Office files in the browser with Office Online in M+Box. Now multiple people can edit the file at the same time, like in Google Drive.

  • Accessing and Editing Box content in Office for iOS
    You're already able to access your files using the Box app in iOS. Now Box can now be selected as a default storage service for Office on iOS.

See 3 New Ways to Seamlessly Collaborate with Box and Microsoft for more information about these integrations and check out the video linked in the blog for a quick peek at the simultaneous editing feature.

Keep in mind that when you use these integrations you are using a personal Microsoft account that is not approved for use with sensitive data. See the Sensitive Data Guide for more information.

Did you replace your CTools Project Site with M+Box or M+Google?

1/19/2016

Have you have replaced your CTools Project Site with one or more of the cloud collaboration tools? If so, we want to hear from you! Let us know how you're using M+Box or M+Google for your project by sending email to maryb@umich.edu.

Box Web Application Updates

1/11/2016

Box recently announced a series of design improvements being made to the Box web application in January of 2016. These updates are intended to streamline users' experience while also providing a user tour that offers tips on how to most effectively use Box. We are looking forward to seeing these changes in the U-M domain. Check out the updates to the Box web application, in this slide deck from Box.

Data ownership in M+Box and M+Google

1/8/2016

Did you know that M+Box and M+Google Drive have different ways of handling data ownership and collaboration?

  • M+Box: Data ownership and collaboration settings are based upon who owns the folder in which the data is stored. The entire folder can be moved to another account if the owner changes departments or leaves the university.
  • M+Google: Ownership and the ability to set collaboration permissions is given to the creator of the file. To transfer ownership of files in M+Google, the file's creator must transfer ownership of each individual file. If a file owner, who is part of a team, changes departments or leaves the university, ownership of the file should be transferred as part of the roll-off process.

If you use M+Box or M+Google for data developed with a university team or department, we recommend requesting a shared account for all work-related documents to ensure the material stays available to the team when individuals move on from the university. To learn more about shared accounts, see Shared Accounts and Shared M+Box Accounts.

If an employee is not able to help with re-assigning ownership of their content in any service, please contact the User Advocate for assistance. You can also reach out with any questions or open a ticket by contacting the ITS Service Center.

Box December Monthly Updates: Box Edit Update, Audio files supported in Box Capture and more!

1/7/2016

Here's what happened in December:

  • Box Edit v3.1 update: Box released several improvements to Box Edit for Windows and Macs. This is a silent auto-update and there are no action items for users. The new Box Edit experience includes:
  • Audio files supported in Box Capture: As we announced in mid December, Box introduced Box Capture, which is the first mobile-only app created by Box and available only for iOS. The December update includes support for audio files being uploaded to Box Capture.
  • Box for iPhone and iPad v3.7.7: Box for iPhone and iPad version 3.7.7 is available for download and includes bug fixes and stability improves.

Updated Login Experience with Box

1/6/2016

Box recently updated its login screen to be more user friendly and consistent across all platforms and devices. NOTE: The new login screen (below) is only seen when users log in through box.com. To log in with your uniqname and UMICH password, click sign In with SSO on the lower right part of the screen.

Then click Continue on the following screen to launch the U-M Weblogin page.

Updated Trash page in Box

1/6/2016

M+Box has recently updated its Trash page. In addition to a new columnar layout, the Trash page is now separated into two tabs: "Items I Deleted" and "Items I Own." The "Items I Deleted" tab displays files that you have deleted (owned by you or others). The "Items I Own" tab displays files you own that have been deleted (by yourself or others).

This is a welcome change as, in M+Box, any user with the right level of permission can delete another user's file or folder even if they are not an owner. Be sure to set up the appropriate email notifications to ensure you are informed when a file that you own has been deleted.

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