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M+Box by the numbers as of Januray 2, 2015
As you may have read in our January Monthly Updates Box has made improvements to Box Notes functionality. Included in the recent update is more support for tables, version history, and uploading images. Version history changes include a new saved versions ability. Roughly every 5 minutes, or after 5 minutes of inactivity, users can access past versions by hovering over "Saved" in the toolbar and clicking "Show Version history". See Box Notes Overview and FAQ for more information on Box Notes.
Here is what happened in January:
Change to Office PowerPoint in Box Preview: Box is changing how they convert and preview Office document files types in order to improve the overall conversion quality and speed. This change will mean that users will no longer have the ability to click on hyperlinks in PowerPoint files in Box preview. Box is working on restoring this feature for future use.
Changing Shared Link Verbiage: Permission language on shared links is changing from "Anyone with this link" to "People with this link" across the Web application. Box will also be updating the Box mobile application for consistent verbiage. This change will in no way affect existing sharing functionality.
Shared Link Character Increase: Box has increased the number of characters in shared links for added security. Existing shared links will continue to work as expected. New shared links will have 32 random characters moving forward.
Box Notes Support for Tables, Version History, and Images Via Upload: Version history will now include a new saved version roughly every 5 minutes or after 5 minutes of inactivity. Users can access past versions by hovering over "Saved" in the toolbar and clicking "Show Version history".
A new Box course, Box OneCloud Apps for Mobile Productivity, is now being offered on lynda.com. A previous course, Up and Running with Box, is also available. More lynda.com courses about Box should be coming soon.
Faculty and regular staff on all U-M campuses and the Health System have access to thousands of lynda.com courses on business, software, technology, and creative skills at no cost to users. U-M students and temporary staff are not eligible for access. More information about agreement terms and login instructions are available online.
One of our favorite things on the M+Box team is hearing from the U-M community about how they are using M+Box at work, including tips and tricks they've learned. Recently, we got a great M+Box tip from Kellie Brown and Kim Wooton from ITS, who showed us how to suppress change notifications to a Box folder.
Owners and co-owners of a folder can suppress all notifications on a folder by clicking the More Options drop-down next to the appropriate folder on the All Files page (or from within a folder) then click Properties > Email Options.
Once the Folder Properties window options, click the Disable notifications for this folder checkbox to suppress all notifications on a folder. Once selected, no one will receive email notifications about changes to this folder.
This is great knowledge to have as we all know how annoying constant email notification can be. If you've got tips you use with M+Box, please take a few minutes and share with the community. It's something we will all benefit from!
Good news! You can now upload files of up to 15GB into Box, up from the previous 10GB limit. See below for more details:
As we announced in September, Box is ending support for all Box for Office 2007 integrations for Windows users. All Windows users must upgrade to the new version of Box for Office integration before January 31.
NOTE: Box for Office requires Windows 7 or higher, Office 2010 or higher, and administrative rights for installation.