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Join us at this year's Michigan IT Symposium. Have you found creative or advanced ways to use Box and Google? Consider participating in the Symposium, to be held November 21-22, 2016. The due date for proposals is August 12. If you are curious to see last year's entries, the Office of the CIO web page has all the posters from 2015.
The weblogin page we all use to log in to many U-M websites, including Box and Google, has a new look. This updated page is designed to work consistently across all electronic devices. The new look accompanied the implementation of two-factor authentication.
Starting Monday, August 1, single sign-on or SSO (i.e., Weblogin with your uniqname and UMICH password) will be required for login to all M+Box accounts, including shared accounts. This change is required because of security improvements made by Box.
Currently, SSO is enabled for M+Box, but not required. For example, users can log in at box.com with an external password. After August 1, this will no longer be possible. This coming change will also require that SSO be used whenever a Box app supports SSO. If an app does NOT support SSO (for example, FTPS or WebDAV), the external password will still be used.
We anticipate that this change will not cause any disruption as most M+Box users already log in via their UMICH accounts using SSO. However, users who log into M+Box shared accounts will need to adjust their current log-in process. Our review of log-in records indicates only a small number of shared accounts have done so recently. The Collaboration team will reach out directly to the requesters of these accounts over the coming weeks with additional information. Others who need passwords set for their shared accounts may open a ticket with the ITS Service Center.
You may review Using Single Sign On With M+Box Accounts for more details about this change. Feel free to share this information with those in your unit or department that might be interested. Please contact the ITS Service Center if you have questions or need assistance.
The Google Docs integration in M+Box will be disabled on July 9, 2016. Please review the information below and contact the ITS Service Center if M+Box's integration with Google is essential to your work so that we can work with you to find a solution.
It is a feature that allows you to create and modify Google Docs and Sheets in your M+Box account. It is accessed via the + New menu in M+Box.
Support tickets and our testing have uncovered issues with use of this integration. Specifically, the integration requires storing a temporary file in Google Drive that is saved to Box after the file is edited. Using this feature may result in data loss and, if used with sensitive data, exposes protected information in Google Drive. For these reasons, starting on July 9, 2016, M+Box users will no longer be able to create or edit Google files from within M+Box.
The M+Box team will re-evaluate newer versions of Google/M+Box integration as they become available. Please contact the ITS Service Center if you have questions or concerns.
M+Box is releasing an updated version of the Long Term Supported (LTS) Installers for Box Sync. This particular version is for administrators who store installers for long-term use. Updated versions of Long Term Supported installers are released to help ensure the installers can properly upgrade to the newest version of Box Sync on launch. Please note: after June 1, 2016 there will not be any further support for older versions of the LTS installers.
Have you ever wanted to share a single file, instead of the entire folder, in M+Box? The new Single File Collaboration feature of Box Notes allows you to do just that. You can collaborate on individual Box Notes without being invited to an entire folder.
To invite someone to a single file, Click Share, choose Invite people to edit, enter their name or email address, then click Send Invites.
The invited collaborator will receive an email invitation to collaborate, exactly like when invited to collaborate on a folder. They are automatically added to the file as an Editor and will only have access to the Box Note, not the folder containing it. The shared Box Note will appear in the All Files page of the person you shared with. Please note: files can be removed or renamed but not moved or deleted.
We are happy and excited see GBs stored has almost doubled since last quarter.
M+Box by the numbers as of April 1, 2016
|Active Accounts||60,929||GBs Stored||224,563||Collaborations||342,555|
Below is the April installment of the M+Box Monthly Updates:
Tip: Did you know? In the sidebar when you are previewing a file, you can choose to assign a task by clicking on the comment icon to the right of the comment box and selecting Task from the dropdown menu. Learn more about Box at Box University.
The ability to edit Microsoft Office documents within a browser using Office Online (as previously communicated) has been disabled with M+Box accounts. This was done to keep U-M data protected by our contract with Box. We are working with Box to find a way that we can use Office Online with M+Box accounts and will send out another communication once one is in place.
There are still other great ways to edit files you store in your M+Box account. Check out Box Notes, Box Edit, and Box for Office on the Editing Files in Box page to learn more.
For additional questions or concerns, contact the ITS Service Center.
Document watermarking provides a visual deterrent to data loss by automatically marking documents with the viewer's email address and timestamp. The watermark travels with the document from preview to download, traceable even when it leaves Box. Folder owners and editors can choose to enable this feature for files or folders.
The watermarking feature is located in the Properties menu for files and on the Folder Settings window for folders.
Below is the March installment of the M+Box Monthly Updates:
On March 22, 2016, all Box Edit versions prior to V3.1 stopped functioning. In most circumstances, Box Edit automatically updates itself or prompts you to update when a new version is available. If this feature has been disabled or is not working properly, you may need to install the latest version of Box Edit. (Box released V3.1 back in December, 2015, which included several improvements to Box Edit for Windows and Macs. See the January announcement.) If you use a MiWorkspace supported device and have a version of Box Edit prior to 3.1, submit a request to the ITS Service Center to have the latest version installed on your device.
More information on using Box Edit is available in the Box Community.
Have you ever wanted to store 3D file types in Box? Ever want to preview them... in 3D? Well, Box is running a beta feature to do just that. If you are interested in checking it out, email the M+Box team at email@example.com.
We'll send you instructions and a guide to start uploading and previewing 3D files. You'll also find a number of sample models to explore. As part of the beta program, you will be able to ask questions, report bugs, and provide feedback.
A redesigned Box University resource site is now available to anyone with an M+Box account! There's something for everyone—from the beginner to the more seasoned user:
Create a custom curriculum and see all the training that you have completed on your own transcript. Take an online class, watch a recording, and more! Get started from your M+Box account's All Files view, and click Get Training on the right, under Support. The direct link is training.box.com. Choose Login with Box and then click Use Single Sign On (SSO) to log in with your UMICH credentials.
Here's what happened in January:
Box announced two major improvements with the way Microsoft Office integrates with Box.
Real-time co-authoring (aka simultaneous editing) in Box for Office Online
You're already able to edit Microsoft Office files in the browser with Office Online in M+Box. Now multiple people can edit the file at the same time, like in Google Drive.
Accessing and Editing Box content in Office for iOS
You're already able to access your files using the Box app in iOS. Now Box can now be selected as a default storage service for Office on iOS.
See 3 New Ways to Seamlessly Collaborate with Box and Microsoft for more information about these integrations and check out the video linked in the blog for a quick peek at the simultaneous editing feature.
Keep in mind that when you use these integrations you are using a personal Microsoft account that is not approved for use with sensitive data. See the Sensitive Data Guide for more information.
Have you have replaced your CTools Project Site with one or more of the cloud collaboration tools? If so, we want to hear from you! Let us know how you're using M+Box or M+Google for your project by sending email to firstname.lastname@example.org.
Box recently announced a series of design improvements being made to the Box web application in January of 2016. These updates are intended to streamline users' experience while also providing a user tour that offers tips on how to most effectively use Box. We are looking forward to seeing these changes in the U-M domain. Check out the updates to the Box web application, in this slide deck from Box.
If you use M+Box or M+Google for data developed with a university team or department, we recommend requesting a shared account for all work-related documents to ensure the material stays available to the team when individuals move on from the university. To learn more about shared accounts, see Shared Accounts and Shared M+Box Accounts.
If an employee is not able to help with re-assigning ownership of their content in any service, please contact the User Advocate for assistance. You can also reach out with any questions or open a ticket by contacting the ITS Service Center.
Here's what happened in December:
Box recently updated its login screen to be more user friendly and consistent across all platforms and devices. NOTE: The new login screen (below) is only seen when users log in through box.com. To log in with your uniqname and UMICH password, click sign In with SSO on the lower right part of the screen.
Then click Continue on the following screen to launch the U-M Weblogin page.
M+Box has recently updated its Trash page. In addition to a new columnar layout, the Trash page is now separated into two tabs: "Items I Deleted" and "Items I Own." The "Items I Deleted" tab displays files that you have deleted (owned by you or others). The "Items I Own" tab displays files you own that have been deleted (by yourself or others).
This is a welcome change as, in M+Box, any user with the right level of permission can delete another user's file or folder even if they are not an owner. Be sure to set up the appropriate email notifications to ensure you are informed when a file that you own has been deleted.