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Automation of M+Box Account Access Removal has Begun
NOTE: M+Box deprovisioning went live on February 15, 2014.
Beginning this weekend, MCommunity will be used to automatically remove or change access to M+Box accounts for those who lose eligibility due to a loss of, or change in, university affiliation. This will make getting and losing access to M+Box consistent with other service access managed by MCommunity in that users (with the exception of sponsored affiliates) will be notified via email 30 days before their access ends or changes.
- Departments and organizations should be proactive and review recommended roll-off procedures.
- If someone's affiliation is changing from one university affiliation (faculty, staff, or student) to another (alumni or retiree), their account will be converted to a personal Box account. They will need to set an external password to maintain access to their account once it is converted. For frequently asked questions about this process, see M+Box & Converted Accounts FAQs.
- When people lose all affiliation with U-M, they will lose access to M+Box after a 30-day grace period. See instructions for maintaining access to M+Box files.
- Those who lost eligibility for M+Box before automated access removal was implemented will be notified sometime in March and given a 30-day grace period before either losing access to M+Box or having their account converted in April.
FREE Courses on Using Box
The Box Education team has made available a new series of FREE courses.
You can get a quick reference to the new series here: Box Basics Drop-In Series, but here are the basics:
1) Sharing Made Easy (And Secure!):
Reviews how to share content using Box. This includes when to use shared links and when to invite someone as a collaborator. At the end of the class, you'll know how to pick the perfect role or adjust the settings on shared links to fit any situation.
2) Creating And Organizing Your Folders:
Discusses the three most common types of file setups and how to create a structure that supports easy access to those who need it.
3) Working Together Efficiently:
Play the part of a project team member and learn how Box makes collaboration easier by delving into comments, tasks, group editing (Box Edit), notification settings, and access stats.
4) Revolutionizing Your Day With Box Apps:
You'll have a chance to play around with some of the key Box apps that can save you and your organization a lot of time and a lot of money! (Including Box Edit and Box Sync)
Each 30-40 minute class is taught once a week. And, at the end of each class there is an open Q&A where participants can ask any questions they'd like! (Sessions have limited seats available)
The Tool of the Month is Box Edit and Box Sync!
These two add-ons to M+Box make working with files even easier. Box Edit is an add on feature that allows you to create and edit files directly on Box. Box Sync allows you to download Box folders to sync to your computer. Both Edit and Sync are great tools for working with files stored in M+Box. Which one should you use? View and download the collection of materials in the M+Box Shared Folder and find out if Box Edit or Box Sync will work best for you.
M+Box Account Access Removal Will Be Automated
Beginning in mid-February, MCommunity will be used to automatically remove access to M+Box accounts for those who lose eligibility for them due to a change in, or loss of, affiliation with U-M. Those who lose access to M+Box will be notified via email 30 days in advance. New alumni and retirees with M+Box accounts will keep their 50 GB of free storage in a converted personal Box account.
If your affiliation is changing from one university affiliation (faculty, staff, or student) to another (alumni or retiree):
- Your M+Box account will be converted into a personal Box account for you. You will need to set an external password to access the account, but the content and the storage quota will be maintained, and the new account will remain free of charge. Frequently asked questions about the process are addressed in the M+Box & Converted Accounts portion of the M+Box FAQs.
If you lose all affiliation with U-M, you will lose access to M+Box:
- If you are a sponsored affiliate you must remove files that you wish to keep from your M+Box account before your sponsorship expires.
- If you are currently affiliated with U-M but will lose all affiliations with U-M when you leave, you will need to remove files that you wish to keep from your M+Box account. You will receive email notification 30 days before your access ends.
For more detail:
Box Sync v 4.0 is Now Available
Box Sync v 4.0 is now available for Mac OSX and Windows. Here's how get on the latest version to take advantage of new features, improved performance, and a better overall experience:
Please note the following:
- To install/upgrade Box Sync 4 you must have administrative rights to your computer. If you do not have admin rights, ask your IT staff for assistance.
- If you have a MiWorkspace computer, the upgrade will be performed for you automatically.
- Once the upgrade to Sync 4 is complete, subsequent upgrades will NOT require admin rights so future upgrades will occur seamlessly.
- Sync 3 users who do not upgrade manually will eventually be prompted to auto-update from within the application.
- If the files on your desktop aren't completely in sync with the Box website, Sync 4 uses the website as the starting point and puts any additional/edited content on your desktop in a new "My Box Files [Backup]" folder. More details can be found here from Box.
New features to try out with Sync 4:
- Subfolder sync – Sync and unsync any folder, including subfolders.
- Shared links – Share quickly with a simple right-click from your desktop files or folders.
- Root level file syncing – Drag and drop files directly to your Box Sync folder - no need to create folders first.
- Sync on save – Upload files and changes to Box by simply clicking Save in any application.
And some big improvements under the hood:
- Smarter, faster sync – Experience better performance with a lighter, improved algorithm.
- No file limit – Sync 4 supports syncing more than 100,000 files, so sync and share freely.
- Improved filename support – You can name your file with special characters and use file paths longer than 256 characters.
- Automatic updates – Future Sync releases will roll out to you automatically.
To learn more about Sync 4.0, please see the documentation on the Box support site. Also see the M+Box website for information about how U-M has implemented Box on campus as well as specific information about Box Sync 4.
New Box for iPhone and iPad App
Box has announced a new Box for iPhone and iPad app that will be available for public download starting January 14. Current users will automatically receive a prompt to update when the app is available.
- New intuitive navigation and beautiful design
- Amazing new PowerPoint, PDF, photo and video preview experiences
- Faster document rendering and photo loading
- Real-time search for files and within files
For more information please check out this overview and the recording of a recent webinar.
Important details to note
There are some important differences between the new app and the old one.
- When you download the new version of the app, you will be logged out of the app and will need to log back in.
- There are three features that were in the old 2.8 version that are not currently supported in the initial 3.0 release. Box will be adding these features in a subsequent release: Airprint, Bookmarks and saving videos to your native camera roll from Box.
- OneCloud integrations will continue to work—but with two changes to note: For CloudOn and PDF Expert you will be able to save files to Box if you are starting in those apps, but you won't be able to open files into those apps if you are starting in the Box app. A fix is planned in the coming months. You will be able to open files in all your other OneCloud apps using the "Open In" feature.
- "Favorites" is now called "offline," but the functionality is the same. Normally, offline files are deleted when a user logs out of the app, but when installing this update a user's offline files list will be maintained.
- The old app delivers shared links directly via Box (Box sends the email). In the new app, however, links are sent through the user's email or as a text message.
Please note, the new app is only available to devices running iOS6 or iOS7. Any devices running earlier versions of iOS will retain the old app. This mainly impacts the original iPad, which runs iOS5.
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